During the busiest times of the year, I don’t have time to institute new ideas or systems, and I’m usually paddling as fast as I can. But during the slow times, make sure to work on projects that you otherwise don’t have time for.
With that in mind, here are 10 things to do when there is nothing to do.
1. Organize your database. See my previous post, Your DataBase is Your Future Business. This is a great project to work on when business is slow.
2. Tweak your systems. I have a system of letters, or e-mails, called “Here’s What Happens Next.” I send these updates to buyers and sellers throughout the transaction. When things slow down, I like to review them to be sure I’m covering all the details.
3. Clean your desk drawers. I just found something that has been missing for a year! You never know what goodies you may find as you clean.
4. Check your online profiles. Make sure they are updated with your latest information.
5. Organize your photos. I’m pretty organized, but whoa! … online photos are everywhere.
6. Organize your e-mail. See No. 5 above. Substitute e-mail for photos.
7. Review you buyer book, your pre-listing package, and your seller communications binder. And if you don’t have any of these, then get to work! Without these, you are already behind.
8. Hand-write six months’ worth of birthday cards. You do have all your client’s birthdays in your database, right? If not, start by creating a VIP form to send to every client you are working with. Ask for contact information plus family birthdays.
9. Go paperless with your many documents. This one might require more than one slow period. I use my ScanSnap Scanner and Paperport Software to try to get most of my paper filed digitally.